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🏆 #1 Smart Childcare Platform in Canada

The Smarter Way to Run Childcare

KiddieTrac empowers childcare agencies with intelligent tools for billing, attendance, communication, and compliance — all in one beautiful platform.

2,500+
Children Tracked
150+
Agencies
98%
Satisfaction
📊 Live Dashboard
47
Children Today
12
Staff On-Site
$8.4k
Monthly Revenue
3
Pending Forms
✅
Emma Johnson checked in
2 min ago
💰
Invoice #1042 paid — $380
14 min ago
📋
Daily report sent to parents
1 hr ago
✓
Subsidy Ready
Ontario CWELCC
🔒
PIPEDA Compliant
Bank-level security

Trusted by agencies across Canada

🍁 Ontario CWELCC
🏛 CMSF Member
🔐 PIPEDA Certified
☁️ AWS Powered
📱 iOS & Android
Everything You Need

One Platform, Infinite Possibilities

From check-in to invoicing, KiddieTrac handles every corner of childcare management so you can focus on the kids.

👶
Child & Family Profiles
Comprehensive digital profiles for every child including health records, emergency contacts, dietary needs, and developmental notes — all in one place.
💰
Automated Billing
Generate invoices automatically, accept e-transfers and credit cards, manage CWELCC subsidies, and get paid faster with smart payment reminders.
📋
Digital Attendance
QR code check-in, real-time attendance tracking, ratio compliance alerts, and one-click daily reports sent directly to parents.
💬
Parent Communication
Instant messaging, photo sharing, daily activity logs, and push notifications keep families connected and informed throughout the day.
📊
Advanced Reporting
Powerful analytics on enrollment, revenue, attendance patterns, and development milestones. Export to PDF or spreadsheet in one click.
👥
Staff Management
Scheduling, certifications tracking, payroll integration, performance reviews, and staff-to-child ratio monitoring all in one dashboard.
Simple Setup

Up and Running in Minutes

No IT department needed. KiddieTrac is designed to be set up by anyone in four simple steps.

1
Create Your Account
Sign up in under 2 minutes and choose your plan
2
Import Your Data
Upload children, staff, and parent info via CSV or manual entry
3
Invite Families
Parents download the app and connect instantly
4
Go Live
Start tracking attendance, sending invoices, and communicating

Ready to Transform Your Childcare?

Join 150+ agencies already using KiddieTrac to run smarter operations every day.

Our Solutions

Powerful Tools for Modern Childcare

Every feature built with childcare professionals, for childcare professionals.

👶
🌱 Core Feature
Child & Family Management
Build rich digital profiles for every child in your care. Store health information, allergies, emergency contacts, custody arrangements, and developmental goals in one secure place.
  • Digital enrollment forms & waitlist management
  • Health records & allergy alerts
  • Emergency contact management
  • Developmental milestone tracking
  • Subsidy eligibility tracking
💰
💳 Finance
Automated Billing & Payments
Say goodbye to manual invoicing. KiddieTrac auto-generates invoices, tracks subsidy deductions, sends payment reminders, and gives you a real-time financial dashboard.
  • Auto-generated weekly/monthly invoices
  • CWELCC & provincial subsidy management
  • Online payment acceptance (Stripe, e-transfer)
  • Late payment reminders & receipts
  • Revenue reports & tax summaries
📋
✅ Operations
Attendance & Daily Reports
Track every check-in and check-out with QR codes or PIN. Stay compliant with licensing ratios and send beautiful daily summaries to parents automatically.
  • QR code & PIN check-in/out
  • Real-time staff-to-child ratio alerts
  • Automated daily parent reports
  • Absence and late pickup notifications
  • Monthly attendance exports for licensing
💬
📡 Communication
Parent Communication Hub
Keep families in the loop with real-time messaging, photo sharing, event announcements, and instant emergency alerts — all through the KiddieTrac parent app.
  • Two-way messaging with families
  • Photo & video daily activity sharing
  • Push notifications for urgent updates
  • Group announcements & newsletters
  • Multi-language support
👥
🏢 Admin
Staff & Team Management
Schedule shifts, track certifications, manage performance, and ensure your team meets all regulatory requirements with automated compliance reminders.
  • Drag-and-drop staff scheduling
  • First Aid & CPR expiry reminders
  • Timesheet & payroll export
  • Performance review templates
  • Internal staff messaging

See All Features in Action

Book a personalized demo and we'll walk you through everything KiddieTrac can do for your agency.

Simple Pricing

Plans That Grow With You

No hidden fees. No setup costs. Cancel anytime. All plans include free onboarding support.

Monthly
Annual Save 20%
Starter
Perfect for small home daycare providers just getting started.
$49 / month
  • Up to 15 children
  • Basic attendance tracking
  • Parent messaging
  • Invoice generation
  • Email support
  • Subsidy management
  • Staff management
  • Advanced reporting
  • API access
Professional
Ideal for licensed childcare centres with multiple rooms and staff.
$129 / month
  • Up to 60 children
  • Advanced attendance & reports
  • Parent app with photo sharing
  • Automated billing & subsidies
  • Staff scheduling & timesheets
  • CWELCC subsidy management
  • Priority phone & chat support
  • Custom forms & waitlists
  • Multi-location management
Enterprise
Built for childcare agencies managing multiple locations at scale.
Custom
Contact for pricing
  • Unlimited children
  • Multi-location management
  • White-label parent app
  • Full billing & subsidy suite
  • Advanced analytics & BI
  • API & integration access
  • Dedicated account manager
  • SLA & uptime guarantee
  • Custom training sessions
Full Comparison

Feature-by-Feature Breakdown

Feature Starter Professional Enterprise
Child Management
Children Capacity1560Unlimited
Digital Enrollment Forms✓✓✓
Health & Allergy Records✓✓✓
Waitlist Management—✓✓
Development Milestones—✓✓
Attendance
QR Code Check-In✓✓✓
Real-Time Ratio Alerts—✓✓
Automated Daily Reports—✓✓
Licensing Export Reports—✓✓
Billing & Finance
Invoice Generation✓✓✓
Online Payments (Stripe)—✓✓
CWELCC Subsidy Management—✓✓
Revenue Analytics Dashboard—✓✓
QuickBooks Integration——✓
Communication
Parent Messaging✓✓✓
Photo & Video Sharing—✓✓
Push Notifications✓✓✓
Multi-Language Support—✓✓
White-Label Parent App——✓
Support & Access
Email Support✓✓✓
Priority Phone & Chat—✓✓
Dedicated Account Manager——✓
API Access——✓
Multi-Location Dashboard——✓

Not Sure Which Plan?

Talk to our team and we'll recommend the perfect fit for your agency's size and needs.

Resource Hub

KiddieTrac Blog

Insights, tips, and best practices for modern childcare professionals.

📋
ComplianceMar 15, 2025
Ontario CWELCC 2025: What Every Childcare Provider Needs to Know
The $10-a-day childcare program has transformed the sector. Here's a complete breakdown of subsidy eligibility, reporting requirements, and how KiddieTrac automates it all.
Read More →
💰
FinanceMar 2, 2025
5 Ways to Reduce Late Payments at Your Childcare Centre
Late payments are one of the biggest stressors for childcare operators. Discover proven strategies and the automation tools that eliminate the problem entirely.
Read More →
👶
Child DevelopmentFeb 20, 2025
Tracking Developmental Milestones Digitally: A Guide for Educators
Digital milestone tracking isn't just convenient — it transforms how educators communicate progress to families and spot learning opportunities early.
Read More →
📱
TechnologyFeb 8, 2025
Why Parent Communication Apps Are Now Essential, Not Optional
Post-pandemic, family expectations around communication have permanently shifted. Here's why digital parent apps are now a competitive necessity.
Read More →
⚙️
OperationsJan 28, 2025
How to Cut Administrative Time by 10 Hours a Week
The average childcare director spends 30% of their week on admin tasks that could be automated. We break down exactly where those hours go and how to get them back.
Read More →
🏛
ComplianceJan 14, 2025
Preparing for Your Licensing Inspection: A Complete Digital Checklist
License renewals don't have to be stressful. With the right documentation system in place, your next inspection can be a walk in the park. Here's our complete prep guide.
Read More →
Customer Stories

Loved by Childcare Professionals

See how agencies across Canada are transforming their operations with KiddieTrac.

4.9/5
Average Rating
150+
Agencies Served
98%
Would Recommend
2,500+
Children Tracked Daily
★★★★★
KiddieTrac completely eliminated the paper mountain we were drowning in. I recovered 8 hours a week that I now spend actually working with families. The billing automation alone paid for itself in the first month.
SM
Sandra M.
Director, Sunshine Home Daycare · Barrie, ON
★★★★★
The CWELCC subsidy management feature is an absolute game-changer. What used to take me an entire afternoon every month now takes 15 minutes. Our parents love the app too — I get compliments constantly.
RK
Rajan K.
Owner, Rainbow Steps Childcare · Brampton, ON
★★★★★
We manage 3 locations and KiddieTrac's enterprise dashboard makes it feel like one. I can see real-time occupancy, revenue, and staff ratios across all sites from my phone. Incredible product.
TL
Theresa L.
Operations Manager, Bloom Child Care Network · Toronto, ON
★★★★★
The parent communication features are so polished. Families feel genuinely connected to what's happening in our rooms each day. We've seen a measurable improvement in family satisfaction and retention since switching.
MO
Michelle O.
Program Lead, Little Explorers · Mississauga, ON
★★★★★
I was skeptical about switching platforms but the KiddieTrac team made it effortless. The data migration was seamless and their support team was genuinely invested in our success. Best decision we've made.
DA
David A.
Director, Northwood Family Childcare · Ottawa, ON
★★★★★
The staff scheduling feature has eliminated all our shift-coverage headaches. Certifications are automatically tracked and I get alerts before anyone's First Aid expires. It's like having a dedicated HR person for free.
PG
Priya G.
HR Coordinator, Petal & Bloom Childcare · Hamilton, ON

Join 150+ Agencies Already Using KiddieTrac

Global Reach

Smart Childcare, Worldwide

Starting in Canada and expanding globally — KiddieTrac adapts to local regulations, languages, and subsidy systems everywhere.

🍁 Canada 🇺🇸 USA 🇬🇧 UK 🇦🇺 Australia 4 Countries Active & Expanding 12+ Countries Planned by 2026
Our Regions

Growing Where Childcare Needs Us Most

🍁
Canada
Primary Market · Launched 2021
150+ Agencies
Full CWELCC subsidy integration. Ontario, BC, Alberta, Quebec supported.
🇺🇸
United States
Beta Launch · Q1 2025
24 Agencies
CCDF subsidy support. Available in New York, California, and Texas.
🇬🇧
United Kingdom
Pilot Program · Q3 2025
8 Agencies
Early Years Foundation Stage alignment. Ofsted reporting ready.
🇦🇺
Australia
Coming · Q4 2025
Waitlist Open
NQF & EYLF compliance. CCS subsidy integration planned.
🇳🇿
New Zealand
Planning · 2026
Coming Soon
Te Whāriki curriculum framework alignment in development.
🌍
Your Country?
Expansion Opportunities
Let's Talk
Interested in bringing KiddieTrac to your market? We'd love to connect.

Become a Regional Partner

We're actively looking for regional distribution and implementation partners in new markets. Earn revenue while helping childcare providers in your country thrive.

Get in Touch

Let's Talk Childcare

Book a demo, ask a question, or just say hello.

Send Us a Message

📍
Head Office
Ontario, Canada
Serving agencies nationally & internationally
✉️
Email Us
info@kiddietrac.com
support@kiddietrac.com
📞
Call Us
1-800-KIDDIE-1
Mon–Fri, 8am–6pm EST
💬
Live Chat
Use the chat button on this page for instant support during business hours.
🕐 Our Response Times
Live Chat~2 minutes
EmailUnder 4 hours
PhoneImmediate
Demo BookingSame day
🤖
KiddieTrac Assistant
● Online · Replies instantly
👋 Hi! I'm the KiddieTrac assistant. How can I help you today?
I can answer questions about our platform, pricing, features, or help you book a demo.